Task management software is used to manage your tasks, help with the estimation and scheduling, track dependencies, resources, and milestones and help you make decisions when changes in priority are needed.
You may be wondering, what is the best task management software in the market right now? The following are the top 27 best task management software for this year:
Todoist is a leading task management tool that helps people see everything they have to do in one place. It functions as a digital to-do-list, where users can manage tasks and projects, whether for themselves or as part of a team. People like Todoist for its user-friendly interface and mobile app, which make it quick and easy to use on a daily basis as things pop up. Because this software is less comprehensive than other task management tools though, Todoist is best for teams or organizations with simple workflows.
Some features of Todoist:
- Create subtasks and recurring tasks
- Commenting on projects and tasks
- Favorites for keeping key projects, labels or filters top of mind
- Prioritization levels
- Todoist Karma awards points for completing tasks and maintaining streaks
If you’ve been on the work market long enough, you’re bound to have heard of Asana at some point in your career.
This collaborative task management tool comes in as a preferred choice to many thanks to its clean interface, intuitive design, and gamified experience dubbed as “celebrations” – basically animations for whenever you finish a task or achieve a goal.
Tasks can be organized into sections, which can be further broken down into subtasks for more clarity. What I like about it is the option to choose between seeing the task details as a collapsible box or in full focus, something useful for both project managers and their teams.
But no matter how many times I test it, I still don’t get why Asana doesn’t allow you to assign multiple people to a task. Another common reason for dissatisfaction among users is the inability to assign priorities to a task unless you pay and add them as a custom field.
That’s why Asana might be ideal for smaller teams, but things get complicated when it comes to scaling. Nobody wants to scroll through endless task lists of individual tasks.
- Due dates, start dates (paid)
- My Tasks dashboard
- List, Board, Calendar, Timeline (paid), Portfolios (paid)
- Custom fields (paid)
- Task approval (paid)
- CSV Export
Pricing: Free & Paid (starts at $10.99/user/month)
The ever-popular Kanban task management software, Trello has attracted thousands of solopreneurs, small teams, and universities with its meaty freemium plan.
The secret sauce? Simplicity. You can drag and drop tasks around just like you would with sticky notes on a whiteboard to get a visual overview of your project. In return, collaborators can oversee the progress of each task if assigned as watchers.
- Kanban, Calendar (paid), Timeline (paid), Dashboard (paid), Map (paid)
- Power-ups (paid)
- Automations (paid)
- Unlimited storage
Pricing: Free + Paid (starts at $10/user/month)
With its first $70 million round of seed funding secured at the time of writing, Teamwork is an employee task management software that aims to bring visibility to growing teams.
The project health, planned vs. actual work, and user capacity reports serve as proof, along with the burndown graphs for your upcoming tasks and milestones, which provide a straightforward insight about the most important tasks you should focus on.
Beware though. Some users have reported that the web app occasionally changes default task views on its own, mistags tasks, and jumbles the order in which they should be completed.
Teamwork also bets heavily on team collaboration, allowing you to invite clients as temporary collaborators and grant them various viewing rights. The most recently added chat function is a much-expected addition that keeps communication between departments open and helps them avoid unnecessary meetings.
This being said, Teamwork is a fair choice for mid-to-large teams who are looking to iron out their processes in a more visual format.
- List, Board, Gantt Chart, Table (paid)
- Custom fields (paid)
- Team chat
- In-take forms (paid)
Pricing: Free & Paid (starts at $10/user/month)
While HubSpot isn’t a task management tool per-se, its CRM platform has project and task management capabilities, which are also available in the free plan.
If you’re a marketer or a salesperson and you’re looking for an integrated tool, then you might consider HubSpot CRM because of the free marketing, sales, service, and, of course, task management tools that are natively integrated.